778+Outlook Out of Office Message Templates for 2026

If you’re searching for out of the office message Outlook, you’re likely trying to express yourself with warmth and clarity while you’re away.

Maybe you’re on vacation, attending a family event, or simply taking a much-needed break. Either way, a thoughtful out of office message can make all the difference for colleagues, clients, and friends who need to reach you.

In this post, you’ll find ready-to-send, heartfelt messages for every occasion. Each message is crafted to be kind, clear, and professional, yet warm enough to show you care. From casual notes to more formal ones, we’ve included options that suit different tones, audiences, and situations.

You’ll learn how to communicate your absence without sounding cold or robotic, while still giving the right information.

Whether you want to make someone smile, express gratitude, or simply be clear about your unavailability, these out of the office message Outlook templates will save you time and make your communications shine.

Casual Out of the Office Messages

When you want to sound friendly and approachable, casual messages work best. Perfect for coworkers and teams you know well.

Messages:

Hey! I’m currently away from my desk and will get back to you soon. Thanks for your patience!
I’m out of the office enjoying some much-needed rest. I’ll respond as soon as I can.
Taking a short break! I’ll be back to assist you shortly.
Thanks for your email! I’m away today but will reply tomorrow.
Out of office alert! Can’t wait to connect once I’m back.
I’m away from Outlook for a bit. I’ll reply as soon as I’m back.
Currently away from my desk. Appreciate your understanding!
I’m offline today. Will get back to you as soon as possible.
Taking some time off to recharge. I’ll be back soon!
Out for a quick break. Thanks for waiting patiently.

Formal Out of the Office Messages

These are professional and polite, ideal for clients, managers, or formal business communications.

Messages:

I am currently out of the office and will respond to your email upon my return.
Thank you for reaching out. I am away and will get back to you at my earliest opportunity.
I am currently unavailable. I will respond as soon as possible upon my return.
Your email is important to me. I am out of the office and will reply soon.
I am away from the office. I appreciate your patience and will respond promptly.
Thank you for your email. I am out of office and will get back to you shortly.
I am currently unavailable but will respond once I return. Thank you for understanding.
I am out of office today. Your message will be addressed as soon as I return.
I am away on leave. I will respond to emails upon my return.
I appreciate your message. I’m out of the office and will reply soon.

Vacation Out of the Office Messages

Perfect for letting people know you’re away on holiday while keeping things cheerful.

Messages:

I’m off on vacation and will reply when I return. Thanks for understanding!
Out of office, soaking up some sun! I’ll respond upon my return.
Enjoying a short getaway! I’ll get back to your email soon.
On vacation until [date]. Can’t wait to reconnect afterward!
I’m currently away on leave and will reply as soon as I’m back.
Out of office for a relaxing break. Thanks for your patience!
I’m taking some personal time and will respond upon return.
Away on holiday. Your message is important, and I’ll reply soon!
Out enjoying some much-needed rest. Will respond as soon as possible.
On vacation and offline for now. Thanks for understanding!

Out of Office for Urgent Matters

Use when you want to provide alternative contacts for urgent situations.

Messages:

I’m away. For urgent matters, please contact [colleague’s name] at [email].
Currently out of office. Urgent inquiries? Reach out to [contact info].
Away from Outlook. For immediate assistance, please contact [colleague].
I’m offline. Urgent questions? [Colleague] can help at [email].
Out of office. For urgent matters, contact [contact info].
Away from work. Please contact [colleague] for immediate support.
I am currently unavailable. Urgent issues? Email [contact].
Out of office. [Colleague] is available for urgent inquiries.
I’m offline. Contact [name] for immediate assistance.
Away from Outlook. For urgent concerns, reach [colleague].

Sick Leave Out of the Office Messages

Sensitive and caring messages for when you’re unwell.

Messages:

I’m currently unwell and out of the office. I’ll respond as soon as possible.
Taking a sick day. Thanks for your understanding and patience.
I am out due to illness. Will reply when I am able.
Feeling under the weather. I’ll get back to you soon.
Out of office sick. Thank you for your patience.
I am taking a health day and will respond shortly.
Away from work due to illness. I’ll reply as soon as possible.
Currently out sick. Appreciate your understanding.
I am unwell and away. Will respond when back.
Taking time to rest and recover. Thanks for your patience.

Out of Office Messages for Holidays

Celebrate special days while being away from work.

Messages:

Happy holidays! I am out of office until [date].
Out celebrating the holidays. Will reply afterward.
I’m away for [holiday]. Warm wishes to all!
Enjoying holiday time. I’ll respond when back.
Out of office this holiday season. Thanks for understanding.
Away celebrating [holiday]. Will reply after return.
Happy [holiday]! I’m out but will respond soon.
I’m offline for the holidays. Warm regards!
Out enjoying festive days. Will reply after [date].
Celebrating [holiday]. Thank you for your patience.

Family Emergency Out of the Office Messages

Sensitive and empathetic messages when dealing with personal matters.

Messages:

I’m away due to a family emergency. I’ll respond as soon as possible.
Out of office for personal reasons. Thanks for understanding.
Attending a family matter. Will reply later.
I am currently unavailable due to family obligations.
Away for personal reasons. I appreciate your patience.
I’m handling a family emergency. Will respond when possible.
Out of office for urgent family matters. Thank you.
Attending to personal matters. I’ll reply soon.
I am away due to family needs. Thank you for understanding.
Currently unavailable. Family matters require my attention.

Funny Out of the Office Messages

Add humor while still giving important info.

Messages:

I’m out of office, probably chasing my coffee… Back soon!
Away today. If urgent, send chocolate.
Out of office, pretending to work elsewhere.
I’m away, living my best life. Will reply later.
Out of office. Back after my nap.
I’m away today. Emails are not invited.
Currently out. In case of fire, call me tomorrow.
Out today. My inbox is enjoying peace and quiet.
I’m away. If urgent, yell really loud.
Out of office. Back once the coffee runs out.

Out of Office Messages for Clients

Professional yet warm messages for client communication.

Messages:

I’m currently out of office. I’ll reply promptly upon return.
Thank you for your email. I am away and will respond soon.
Out of office. Your message is important, and I’ll reply shortly.
I am away from Outlook. Will get back to you as soon as possible.
Out today. Will respond to your email promptly.
I’m currently away. Thanks for your patience.
Out of office. Will reply once back.
Thank you for reaching out. I am unavailable for now.
Away from the office. Will respond shortly.
I am currently offline. Your email will be addressed soon.

Out of Office Messages for Teams

Keep your team informed while staying warm and approachable.

Messages:

Hey team! I’m out today but will catch up soon.
Out of office for the day. Thanks for your patience!
I’m away today. Please hold non-urgent questions until I’m back.
Away from desk. Will respond when possible.
Out today. Feel free to handle urgent matters with [colleague].
I’m offline today. Thanks for covering while I’m away!
Out of office. Will get back to team messages soon.
Away today. Appreciate everyone’s support in my absence.
I’m away from work but reachable in emergencies.
Out today. Catch up tomorrow!

Conclusion

Crafting the right out of the office message Outlook doesn’t have to be stressful. Whether you want to be friendly, formal, funny, or empathetic, these messages give you ready-to-send options for every situation. The key is to stay kind, clear, and thoughtful, so your contacts feel acknowledged even when you’re away.

Remember, a small, heartfelt message can make a big differenceletting others know you care while respecting your time off. Personalize these templates to suit your tone, your role, and your audience.

When words fail, let your out of the office message speak for you. Share, copy, or tweak these messages to make each interaction meaningful, even in your absence. Your warmth and thoughtfulness will always shine through.